25 Email Etiquette Examples for Remote Workers (2025 Edition)

Remote workers prefer email to other forms of communication. 

This article goes beyond a list of best practices and gives you 25 practical phrases that you can use in your email communication.

Here's why email etiquette is important:

• 81% of remote workers check on their emails outside of working hours
• Forbes Advisor says that 42% of respondents have ‘tone of voice’ anxiety

Email is only growing in popularity. According to Statista, 376.4 billion emails will be sent around the globe every single day, escalating to 408.2 billion by 2027.

These professional email etiquette examples will help you solve challenges that you may not have noticed before. Things get lost in translation. Tone is misinterpreted. 

Some people draft long detailed emails, and others stick to short bullet points. Still others, heap on the Gen Z slang.  

Whatever your style – you should never underestimate the importance of tone, structure and saying something in the right way, to the right person.

Whether you’re crafting a pitch, responding to a colleague or raising concerns with senior leadership, word choice matters. And that’s why we’re bringing you these easy-to-use alternative statements.  

Here are 25 common email etiquette examples that will boost your professional image in 2025.

Email Etiquette That Adjusts Your Tone: Professionalism First

1) "Stop blowing up my inbox after hours."

 Hey, just a heads-up - I usually respond during my work hours.

2) "That idea is straight-up trash."

I see where you're coming from, but let’s keep tweaking this idea.

3) "I’m feeling low-key overlooked."

Let's make sure everyone's efforts are highlighted.

4) "That’s your drama, not mine."

This seems more in your lane, but let me know if I can help out!

5) "I'm not about that life."

This task is a bit outside my role - can we chat about the best way to tackle it?

6) "There’s no way I can make this 2AM meeting."

We have a time zone clash – can we find a slot that works for everyone?

7) "I ignored your email on purpose."

Sorry for the delay - just catching up on your email now!

8) "Feeling super left out - thanks for the FOMO."

Missed those recent updates - can we find a way to keep everyone in the loop?

9) "I told you this would flop."

Remember those potential issues? Might be worth revisiting.

10) "Why aren't you answering my emails?"

Just following up on my last email - let me know your thoughts when you can.

11) "I’m pretty sure I told you this already."

As mentioned before, (restate your point) - hope that clears things up!

12) "Stop spamming me with hundreds of emails."

To keep things smooth, maybe we can bundle our messages together?

13) "I can't even with this."

I trust you on this one - loop me in if you need me!

14) "Stay in your own lane."

Let's focus on our own tasks to keep the workflow efficient.

15) "I'm not working overtime on this."

I'll jump on this first thing tomorrow.

16) "I don’t have time for you right now."

"I'm swamped at the moment. Can we connect later?"

17) "Stop telling me how to do my job."

Appreciate the suggestions! I'll find a solution.

18) "We don't need another pointless meeting."

Think we can sort this out over email?

19) "Your file didn't upload - major fail."

I couldn't access the file you shared. Can you resend it?

20) "Just handle it already!"

Could you help out with this? It’s right up your alley.

21) "I have no clue what you're on about."

Could you give me a bit more detail? I want to make sure I'm on the same page.

22) "This new software is legit trash, I'm over it."

I'm having some trouble with the new software. Is there a resource or support available?

23) "Chop-chop – get it done."

Any chance we can wrap this up soon?

24) "I still don’t have any answers for you."

I'll shoot you an update as soon as I have more info.

25) "Deadlines aren't just suggestions.”

We've missed some deadlines. How can we get back on track?

Phrases for Your Remote Work Toolkit

With these power phrases, you’ll be a master of email etiquette in no time. Add these to your remote work toolkit as an essential resource. 

Remember that how you say something is just as important as what you say! With these on your side, you'll never underestimate the importance of email etiquette again.

Whether it’s adjusting your tone to be more respectful, being clear and concise or diplomatically navigating tricky remote communication dynamics, these phrases will come in handy.

With every email that you send, you’re saying something about who you are and how you connect with the world.

Project the best possible professional image, and people will appreciate your emails.